Archiving and Digital Preservation Policy

At Center for Energy and Economics Studies, we recognize the importance of ensuring the long-term accessibility, availability, and preservation of scholarly works. As part of our commitment to responsible academic publishing, we have implemented measures that guarantee the integrity and continuity of published content for future generations of researchers, scholars, and readers.

 

  1. Commitment to Long-Term Accessibility

We are dedicated to ensuring that all published works remain freely accessible and preserved over time. To this end, we follow best practices in digital archiving and collaborate with leading digital repositories and preservation services to ensure the longevity of our content. All publications are made available in formats that are compatible with long-term preservation standards.

 

  1. Collaboration with Trusted Archiving Partners

Our content is regularly archived with reputable digital preservation services such as CLOCKSS (Controlled Lots of Copies Keep Stuff Safe), Portico, and other global archives that specialize in maintaining access to academic works. These partnerships ensure that our publications will remain accessible even in the event of unforeseen technical issues or organizational changes.

 

  1. Versioning and Updates

To maintain the accuracy and integrity of our publications, we implement a version control system. This allows us to track changes and corrections made to any content after publication, ensuring that the most up-to-date version is always available to readers. If a correction or update is necessary, the original version is retained, and all subsequent versions are clearly marked with appropriate metadata to reflect the changes.

 

  1. Backup and Redundancy Systems

We employ advanced data backup and redundancy systems to ensure the safety and preservation of our digital content. Regular backups are performed to prevent data loss due to server malfunctions or other unforeseen events. Our content is stored across multiple servers in geographically diverse locations, enhancing security and reliability.

 

  1. Preservation of Metadata

We take great care in preserving the metadata associated with each publication, including author information, publication date, and keywords, as well as citation details. This ensures that each work can be easily discovered, indexed, and cited in the future. All metadata is stored in a machine-readable format to guarantee interoperability with global citation and repository systems.

 

  1. Open Access and Digital Formats

As part of our open access policy, all of our publications are made freely available online in widely used and future-proof formats (e.g., PDF, XML, HTML) to ensure accessibility and discoverability. These formats are chosen for their compatibility with long-term preservation systems, ensuring that content remains accessible without relying on proprietary software.

 

  1. Ensuring Compliance with Legal and Ethical Standards

We comply with all relevant legal and ethical guidelines in archiving and preserving content. This includes adhering to copyright laws and intellectual property rights, and ensuring that works are stored in a manner that respects the rights of authors, publishers, and contributors. We also ensure that sensitive or confidential information is handled appropriately, in line with our privacy and data protection policies.

 

  1. Retention Period and Access Policies

Our publications are retained indefinitely in the digital archives, ensuring permanent access for future generations of readers and researchers. We periodically review our archiving practices to ensure that they remain in compliance with current technological and legal standards. If any content is to be retracted, removed, or archived with restricted access, clear documentation will be provided to explain the reasons for such actions.

 

  1. Future-Proofing and Emerging Technologies

We are committed to staying up-to-date with emerging technologies and digital preservation practices. Our digital preservation strategy includes ongoing monitoring of developments in the field and evolving our archiving practices to ensure the continued accessibility of our publications. This includes exploring new formats, platforms, and services that enhance digital preservation efforts.

 

By implementing these measures, Center for Energy and Economics Studies ensures that all published content is securely archived and preserved for future generations, maintaining its scholarly value and contribution to the academic community.